Sections
Duty chart for the Ministerial staff of different sections with effect from 01.01.2014.
ESTABLISHMENT SECTION
Administrative Bursar :- Dr. M. R. Pujari
Office Superintendent:- Sri B. Dharua
- All files / records of different sections to be routed through the Office Superintendent for approval orders of the Principal.
- Maintenance of the files movement registers.
- Supervision and assignment of duties of officials (Class-III & IV).
- Opening and clarification and processing of all official letters and records. Appointment / relief / promotion of class III & IV and part-time employees etc.
- Appointment of all Superintendents and Assistant Superintendents of all Hostels.
- Tour programme of Government officers,
- Allotment of quarters (Both Government and Trust Fund quarters),
- Arrangements of all meetings, Executive Body / Academic Council / Board of Studies / Trust Fund with help of other Assistants.
- Preparation of Holidays list.
- Confidential matters C.C.Rs. and PARs, of the Gazetted / N.G.O. staff.
- General Conservancy and Campus beautification.
- Deployment of the watch and ward staff.
- Maintenance of C.L. / D.L. / O.L. of Gazetted Officers
Sri Binaya Kumar Mishra, Junior Clerk (Estt-II G.O. & N. G.O)
- Maintenance of all files and service records relating Gazetted Officers.
- Appointment, relief, superannuation, sanction of leave, placement etc. registration of college teachers, pension, gratuity, G.I.S., other pensionary benefits.
- Tour programme and Tour Diary of Principal,
- All types of return and reports, annually / quarterly / monthly.
- Deputation / Training / Refresher Course/ work-shop/ seminars etc.
- Maintenance of records relating creation of posts, abolition of posts, updates of staff position.
- Sanction of all type of advances / loans like House Building / Motor Cycle / Motor Car / Medical etc.
- All purchase, placement of orders and supply etc.
- All types of printing of forms, other materials for office.
- Maintenance of all files and service records relating Non-Gazetted Officials.
- Appointment, relief, superannuation, sanction of leave, placement etc. related to Non-gazetted officials.
- Sanction of all types of advances, pension, gratuity, G.I.S., other pensionary benefits to Non-gazetted officials.
- All types of return and reports annually, quarterly / Monthly.
- Deputation / Training / Refresher Course/ work-shop/ seminars etc. related to Non-gazetted officials
- Maintenance of records relating creation of post, abolition of posts, updates staff position.
- Sanction of all type of advances / loan like House Building / Motor Cycle / Motor Car / Medical advances in favour of Non-gazetted officials.
- Roster point as per ORV Act.
- Any other matters, if any.
- All matters relating to M.C.A. / Comp. Science as per direction and guidance of the H.O.D. / Co-ordinator.
- Maintenance of Cash book of M.C.A./ Infrastructure Fund
- College Canteen
Sri Anurag Kumar, Junior Clerk (Estt-I N.G.O.)
- Stock taking.
- Preparation and placement of Indent of various forms from Government Press.
Sri S. A Mahananda,Junior Clerk
- Manual typing of all officials correspondences.
- Maintenance of Principal’s Guard file.Typing (Computerized) of all files / letters as desired by the Principal
- Secretarial service to the Residence Committee.
- Secretarial service to the Students’ Council
- Other matters, if any as directed by the Principal
Sri Bhramara Seth
- Maintenance and preservation of Received Registers, Issue Registers, Peon Book etc.
- Daily diary and despatch of official letters and records etc.
- Receipt and issue of the letters, records, notices etc. and related issues.
- Maintenance of separate files for all types of notice.
- Service Stamp Account.
ACADEMIC SECTION
Academic Bursar:- Sri U. C Pati
Head Clerk:- Sri B. D. Singh
- Admission of students.
- Preparation of Time Table, courses of studies and Proctorial forms.
- Minor & Major Research Projects undertaken by Gazetted Officers.
- Preparation for holding the meetings of the Academic Council Meeting, Boards of Studies and all other meeting under the guidance of the Office Superintendent and Officers concerned.
- All matters relating the college land, building, supply of electricity and water
- (PWD, PHD, GED).
- National Seminars
- Vigilance Report
- Departmental Activities
- Affiliation of new subjects.
- All correspondences relating students welfare and students activities.
- Preparation of tabulation registers.
- Assembly questions relating students.
- University / C.H.S.E. Zonal valuation
- Statistics
- Ph.D. Registration
- Task Force
- Maintenance of C.L. / D.L. / O.L. of Non-gazetted officials.
- Submission of Annual Report to University.
Sri Chudamani Pradhan, Junior Clerk.
- Issue of C.L.Cs., Conduct certificates, Studentship certificates etc.
- Issue of Railway and Bus concession passes,
- Maintenance of Long Rolls.
- All statistical information to U.G.C., University and Government with the guidance of Head Clerk.
- Issue of Registration receipts.
- Return of Matriculation,
- Students Migration, recognition certificates to university,
- Allotment of groupings, subject changes etc.
- Preparation of all admission forms and furnishing of Roll Nos.
- Other matters, if any and as assigned from time to time by the Office Superintendent.
Miss Itishree Pradhan (Attached to Academic section)
- All typing work of Academic Section
- All Statistical work
- Preparation of CLC/ Long Roll/ Return of Matriculates
- Preparation of Attendance Register of UG/PG/M. Phil.
- Other matters, if any and as assigned from time to time by the Head Clerk.
Sri Giridhari Bhoi ( Attached to Academic section)
- Issue of  Attendance Register/ other work
- Other matters, if any and as assigned from time to time by the Head Clerk
- Preparation and supply of Attendance Registers of different classes.
- Issue of Duplicate Identity Cards,
- Calculation of Students’ Attendance etc.
ICT CELL (SAMS Lab)
Officer-in-Charge:-Sri U. C Pati
DEO:- A Sri Shisira Bania,
- Maintain Central Server Room of the college.
- College website maintaince.
- e-Admission, Preparation of UG Long Roll, U.G.,CLC, U.G. Attendance Register
- e-Administration , Updation of SIP(College Details, Staff Details), CIIP
- e-Dispatch, e-Mail
- e-Scholarship
- e-Medhabruti
- e-Audit
- Other matters, if any and as assigned from time to time by the Principal, Head Clerk.
ACCOUNTS SECTION
Accounts Bursar:-Dr. S.C Acharya
Assistance Accounts Bursar:-Dr. M. D Majhi
Accountant:-Sri N. P. Mishra
- All files, relating accounts and finance to be routed through Accountant.
- Preparation of all Salary bills, contingency bills, grants, allotments received from UGC / Government etc. and their utilization.
- Issue of Non-drawal certificate to Treasury.
- Payment of remuneration to Contractual Lecturers and persons engaged on daily wage basis.
- Passing of bills for payment from P.L. Fund.
- UGC XI Plan period grant received from U.G.C. and passing of bills of funded and sanctioned by the U.G.C.
- Revised Estimate and Budget Estimate
- B.S.R. Scheme under UGC
- Government, A.G. and Internal Audit Reports.
- Monthly return of expenditure.
- 12th Finance Commission file
- Electricity bill file
- NAAC file
- Triangular Committee file
- Preparation and submission of Budget and revised estimates.
- Conduct of Audit and compliance of Audit objections, if any.
- Preparation and submission of Draft Appropriation statement.
- Submission of utilization certificate to UGC and Government.
- Physical verification of cash in hand & cash books,
- Maintenance of records relating Accounts.
- Correspondence for allotment of funds.
- Other matters as directed by Office Superintendent and Principal relating accounts and finance.
- Maintenance of all the R.T.I. files under the supervision of the A.P.I.O., P.I.O., and the First Appellate Authority.
Sri G.C.Patel, Cashier
- Maintenance of Cash in hand and Cash book.
- Payment of salary, T.A., H.R.A., all bills, remuneration, honorarium, advances etc.
- Maintenance of P.L. Register, P.L. Pass Book,
- Reconciliation of cash and accounts with Bank and Treasury,
- Maintenance of Advance Register,
- Keeping key of the Iron chest,
- Maintenance of U.G.C. Cash Book, Maintenance of Bank Draft / Demand Draft and Cheques Registers.
- Preparation of all records and other works assigned by the Accountant.
- Self Financing Cash Book, CCM Cash Book
- Preparation Treasury Challan
- Maintenance of subsidiary register
Sri Bira Kishor Panda, Junior Clerk. (In-charge of Bills)
- Preparation and encashment of all bills relating Gazetted Officers.
- Issue of L.P.Cs. relating Gazetted Officers.
- Returns of Income Tax and Preparation of Form – 16 and T.D.S. Returns etc.
- Preparation of monthly return, preparation of all records, such as Acquittance Rolls, Ledger etc.
- Preparation of Budget and estimates.
- Preparation of Provisional Pension & Arrear bills.
Sri B. K Sahu, Junior Clerk
- Preparation and encashment of all bills relating the Non-gazetted officials.
- Issue of L.P.C to Non-gazetted officials.
- Income Tax Returns and Preparation of Form – 16 and T.D.S. Returns etc. as and when required.
- Preparation of Budget estimates,
- Preparation of acquittance roll and other records of N.G.O.
Sri N.N. Dakua, Senior Clerk (College Counter)
- Preparation of demand register,
- Collection of fees from students,
- Issue clearance for students,
- Maintenance of P.L. Register,
- Preparation free-ship bill and all other issues related to free-studentship.
- Renewal of Identity cards and Other matters assigned by the Office Superintendent and Accountant.
CONTROLLER OF EXAMINATIONS
COE:-Dr. R.K Senddha
Asst. COE:-Dr. H.K Nayak
Sri K.C. Pasayat, Junior Clerk
- All matters relating Autonomous Examinations Section as per the direction and guidance of the Controller of Examination / Asst. Controller of Examination.
- Maintenance of Accounts of Autonomous Examination Cash Books.
- Maintenance of records relating payments with reference to Autonomous Examination Section.
- Publication of results.
- All other confidential matters relating examinations as directed by C.O.E. / A.C.O.E. from time to time.
- Issue of Degree & Diploma certificates
Sri Narayan Bisi, Junior Clerk
- Conduct of sessional examinations of +3 1st Year / 2nd Year and 3rd Year classes.
- Preparation of CNRs/ Admit Cards in favour of all the candidates eligible to appear at various Autonomous Examinations.
- Conduct of Annual (UG) Examinations,
- Conduct of P.G. Part-I/II and M.Phil Examinations.
- Conduct of professional course examinations:- MBA/BBA/B.Sc.IST,
- Conduct of all Private Examinations of Sambalpur University, Jyoti Vihar, Burla,
- Conduct of all public examinations conducted by the UPS/OPSC and Government of Orissa and Conduct of JEE/GATE entrance Test, conducted by the I.I.T. Kharagpur.
Sri Nihar Ranjan Nayak(Attached to Examination Section)
- Conduct of examinations & all private exams.
- All matters relating to examinations and other matters assigned by OIC, Examination Sri N. Bisi, Jr. clerk